5 Must-Have Employee Tracking Software Features

Employee tracking software is used nowadays in every business, both small and big, the reason behind it is computers. Although computers provide a great way to boost a company’s productivity, they are also the biggest reason for the loss of it. The reason behind that is employees tend to spend more time on social media rather than focusing on their work. 

Now, as an employer, you probably want to avoid wasting valuable time in your company. You could use an employee monitoring software which can help you track all the activity of your employees.

Employee Tracking Software Features

There are many monitoring software available on the market, with the help of which you can track the activity of an employee. Choosing the right software is important as different software has different features. Thus, choose the one which serves you the best. Below are the few employee tracking software features which you should consider before buying one:

• Timesheet

The first and foremost thing you want to track is the login and logout time of an employee. As it keeps a record of employee's working time and it also tells you when he/she is entering and leaving the office. Tracking it helps you maintain a timesheet of an employee at your server, which you can access from anywhere and anytime. Therefore, this is the feature you must-have in the application.

• Task Management 

Task management is an important feature too. It helps you monitor which employee is working on which task. Tracking of tasks is vital because you don’t want employees to waste time, which could be better spent on completing the given task. It could also help in reducing the leniency in work.

• Productivity Evaluation

Productivity evaluation is also a feature that you want to have. This feature helps you track the productivity of an employee. You will be able to see whether his/her productivity has gone up or dipped in the past month or so. It will help you decide who is eligible for a raise and who needs to be fired. 

• GPS Tracking

There are various benefits of employee monitoring out of which one of the best features is GPS Tracking. This helps in tracking the location of an employee. Software with this feature is most commonly used by companies where delivering of goods is involved. For example, amazon, it benefits from the GPS tracking technology and tracks the location of an employee in real-time. So, their employers can be seen from anywhere as long as they access the software.

• Stealth Mode

If your company is steadily suffering from data loss, and breaches then, this feature will help you to track and monitor the activities of employees without bringing into their notice. You can silently deploy this software and track them from anywhere. It is also very beneficial for the company, which handles sensitive data of their customers, and they want to ensure every possibility of securing the data.

Conclusion

There you have it - 5 features which you should consider while buying an employee monitoring software for your company/organization. There are few more features from which you can benefit from but for now, let's stick to the important one. Monitoring is essential as it is clear from my lengthy article, but it is also crucial to maintain a healthy environment in your office to improve productivity.

Employee Monitoring Software: Essentials You Should Know About

It’s a common goal of companies to increase their production, earn more profit, and achieve their targets on time. And, employees are their backbone to achieve all these goals on time. Today, every company whether it’s a small organization or top fortune company, all of them make use of computers and the internet to get their work done.

Being a responsible employer, it’s your prime duty to keep track of employee’s activities. This act is not unlawful as it makes an effort to increase productivity. Though the internet technology has made our work easy, it also results in wasting of several working hours. We are not here to point out errors in the employees, but to help the organization to recognize loyal employees who give their best to the company and yet remain unidentified. In this article, we will discuss the essentials of employee monitoring in addition to elaborating its associated details.

Types of monitoring software.

Productivity centralized

These kinds of tools aimed at increasing production. It figures out whether employees don’t waste most of their working hours, but it doesn’t exploit them at all. With the collected data, employers educate their employees to perform better and achieve success.

Surveillance suite

Employee Monitoring

In case you have suffered from the issues like security breaches, data-leaking or loss of assets in the past, opt for this tool. It helps you in monitoring email list, tracking employee’s sheet, and regulating the activities of employees as well.

Project Management

Monitoring software with advanced analytics let you distribute tasks, track the ongoing projects, and analyze the results. This reporting tool can easily compile with the recently established procedures and research methodology.

Some leading monitoring software

FlexiServer

This monitoring software automates the process of updating attendance logs, monitoring website visits, clicks that take place during the working hours. It can effectively get access to behind firewalls and routers.

EmpMonitor

This software manages the working of all the computers in your organization. You can access this software easily with any authorized device. It’s essentially a real-time monitoring software that allows you to see all the activities that take place instantly. With the alluring features of EmpMonitor, you can optimize your teamwork, and get a better outcome.

Hubstaff

Hubstaff is designed to serve you with GPS monitoring software.  It has the capability of tracking keyboard or mouse activities and can also take screenshots without letting the employees know. 

Benefits of monitoring software

The assistance of monitoring software is not limited to preventing unlawful activity, spotting errors, its benefits go further which are here:-

Rectify the errors: Since monitoring software allows you to spot mistakes that you can rectify on time and avoid coming them back. It saves time that would later utilize to use for other mandatory tasks.

24x7 accessibility: Working of Monitoring software doesn't affect due to change in the time-zones. You can monitor all your branches scattered across the globe. For instance, if you are in Asia, but want to analyze the projects in Australia, monitoring software is the ultimate solution to this.

Better recruitment: Monitoring software let you know the capabilities of employees so that you can achieve the goal of forming a team of proficient. It can foster the selection process, and allow you allot respective designation based on people’s abilities.

Reduces the workload of administration: When you choose a monitoring software with advanced analytics, it reduced almost half of the administrative burden. In this way, they get time to manage other crucial tasks. Since this software automates the payment method, there is no need to maintain payroll management reports manually, which saves a lot of time.

Avoid outpouring of sensitive data, and information: To prevent activities like data theft and other security issues, you should be competent in fetching right decision while configuring the software. No one is skilled, but you can learn the essentials before employing the monitoring software.

Conclusion

These were some necessary details of monitoring software for employees. Working as an employee, you might take this software in the wrong way. But, the fact is, it is beneficial for both the employees and the employer. Monitoring software might get a pat on your back, or reason for your next promotion, so consider its positive aspects instead of criticizing.

11 GENIUS STRATEGIES TO IMPROVE THE PRODUCTIVITY OF EMPLOYEE IN 2020

Employees are like the building blocks of a Company. When everything is going well, they hold and support an organization as efficiently as they can, but when things get too hectic and burdened up, there occurs a downfall. 

How to prevent any such thing from happening? How to turn a demotivated employee into a stimulated powerhouse? 

Following are some proven ways to increase employee productivity: 

1. SET REALISTIC GOALS 

Be transparent to your employees about your company's performance and your expectations from them. It is very fundamental to set up a short term as well as long term goals for a company and its employees. 

Set some targets- not too hard, but yet challenging enough to achieve. It will increase their efficiency and make them more responsible. 

2. RIGHT EQUIPMENT AND TOOLS 

Lack of the right equipment in an office leads the employees to go and get their work done outside the office and waste their precious time. 

Use equipment like MFP, which works as a copier, a Fax machine, scanner, and printer. Use some communication tools like Telegram, Slack, Twist to communicate regularly about the work getting done. 

3. TRAIN THE EMPLOYEES 

Productivity of Employee

It is the most crucial step after screening and hiring. Training improves the skills of an employee and makes them more used to the work environment. 

Employees who start working without training take comparatively more time to learn the work on their own. Trained employees are about 58% more quick and efficient in the long run. 

4. SELF MANAGEMENT AND CONSTRUCTIVE CRITICISM 

Nothing works like being honest with an employee about their performance and the improvements required. 

Do not over-criticize the employees, or they may get demotivated.

Employees get more motivated by managing their selves, thus encouraging them to take responsibility for their own time and resources. 

5. REDUCE DISTRACTIONS 

Keep it mandatory for the employees to keep their phones away while working, but also give them air to breathe. Give them breaks, and focus upon total time spent on and off work. 

Avoid goldbricking, but don't cut social media as it can prove to be even more distracting due to the monotony of work. 

6. GIVE RESPONSIBILITIES 

It may sound risky, but giving responsibilities to the employees who have set some good records encourages them to think that you believe and trust in them. 

It will increase the productivity of employee, provide them with job satisfaction, improve their morale, and encourage other employees to perform better. 

7. MONITOR YOUR EMPLOYEES 

Employee monitoring is the act of checking on employees by employers by video monitoring, software monitoring, telephone tapping. It encourages more discipline and sincerity among workers and prevents them from wasting their time. 

You can monitor your employees using tools like Empmonitor, Teramind, Hubstaff, InterGuard, VeriClock, ActivTrak. 

8. WORK ENVIRONMENT 

Working in a comfortable environment, which is neither very hot, nor very cold is very important for workers to work for long hours, or they will get more distracted and lose concentration. 

You must ensure that the air conditioning, as well as heating systems, are working well, to use them according to the seasons. 

9. ENCOURAGE SELF-CARE 

Mental stress is quite common due to occupational pressure in any workplace, hampering emotional as well as physical health. One stressed employee impacts a whole team. 

Encourage the employees to take better care of their mental and physical health. Create a friendly, communicative, and optimistic environment. It will avoid employees from getting extremely exhausted and taking leaves. 

10. APPRECIATE AND GIVE PERKS 

Appreciation, encouragement, and reward- three steps to build a happy employee. Tell your employees how good they are and appreciate them in front of others in perks or rewards. 

It will keep the employee motivated to put in more effort for further appreciation, and revitalize other employees to lift their work. 

11. IMPROVE MORALE AND KEEP THEM HAPPY 

Everything comes down, at last, to have highly motivated, happy, productive employees with high morals and job satisfaction. Underappreciated, demoralized employees start to hate their jobs and are not productive at all. 

Tell your employees they are doing well and show them you care.

For More Details, Visit: EmpMonitor(Employee Monitoring Software) Dashboard & Its Features

CONCLUSION 

Employees are a vital part of a company, crucial for their survival. Keeping your employees productive is easy, but a patient task which can be achieved easily by following some steps. You need to implant some small practices into your day-to-day habits to do so.